General Information

Job Title: Executive Assistant

Function: General Administration

FLSA status: Exempt

Division: CPD

Supervisor Title: SVP Global Supply Chain

Location: El Segundo

Job Responsibilities

• Responsibilities Include But Are Not Limited To
• This position is responsible for providing highly diverse administrative support to the Senior Vice President of Global
• Supply Chain for the Consumer Products Division of L Oreal.
• Manage and coordinate business meetings and events including; management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc.
• Detail meetings and calendaring in Outlook including; maintaining SVPs calendar, multiple times-zones, phone and video conferencing
• Coordinate detailed domestic and international travel itineraries including; flights, car service, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, refunds and credits.
• Coordinate visitor travel arrangements
• Travel to meetings held off-site
• Manage expense reports including data entry, organization of receipts and budget codes
• PowerPoint presentations, word processing of all memos, letters, agendas, meeting minutes, etc.
• Create, organize and execute data spreadsheetsDraft and communicate company correspondence as needed.
• Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems
• Personal assistance as needed
• Organizing and managing team POs and groups financial budget
• Special project work
• Specific Job Knowledge, Skill and Ability

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, using some other combination of skills and abilities
• Highly proficient in the use of Microsoft Office (Word, Excel, and Powerpoint) and Outlook
• Ability to keep high level of confidentiality is essential
• Ability to form a strong work relationship with co-workers in every department
• High level of dedication and available through phone and email at all times
• Strong communication and event planning skillsAdaptable and able to learn new systems quickly and efficiently
• Possess a high degree of professionalism, extremely strong organizational and interpersonal skills, and the ability to deal with all levels of internal and external senior management in a professional manner
• Ability to use judgment and discretion and complete tasks with limited or no directionMust be a proactive and forward thinker who has creative problem solving skills

• Bachelors Degree
• Five plus years executive assistant experience in a corporate environment
• Experience within the cosmetic industry preferred

• Advanced Microsoft Outlook, Excel, Word, PowerPoint
• Facebook, Twitter, Instagram, Google +, LinkedIn
• SAP